View all jobs
Executive Assistant
Ridgefield Park, NJExecutive Assistant
Location: Ridgefield Park, NJ, USA- 9:00 am - 6:00 pm Monday - Thursday. Friday Work from home 9:00 - 6:00 pm
Top Skills: Travel Arrangements, Calendaring, Administrative Support
This Executive Assistant will provide direct support to up to three executive leaders and staff. This candidate must
have exceptional organizational skills and be able to take a creative approach to problem-solving. You will oversee
complex calendars and schedules, book travel, submit expenses, prepare/edit meeting materials and PowerPoint
presentations, and manage fast-moving operations that require resourcefulness, excellent judgment and a sense of
urgency.
Duties and Responsibilities:
Manage an extremely active calendar of appointments; ensure that the executives stay on track during
their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
Work closely and effectively with the executive to keep them well informed of upcoming commitments and
responsibilities, following up appropriately
Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely
manner
Coordinate and manage international and domestic travel; arrange detailed travel plans, itineraries, and
agendas; compile documents for travel-related meetings
Work on projects and scheduling coordination with team members from international offices; assist in
maintaining communication across all global offices
Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly
team off sites, annual team summits)
Create and edit presentations, spreadsheets and other various documents
Coordinate weekly team updates and quarterly reviews
Effectively handle related activities and communications with a high degree of professionalism, accuracy
and confidentiality
Work independently on special assignments and projects
Exceptional Character:
Outstanding interpersonal and communication skills
Demonstrates discretion and confidentiality
Ability to work constructively with different personality styles
Ability to juggle numerous tasks and prioritize without direction
Outstanding attention to detail
Team oriented spirit, willing to pitch in and help when needed on projects both large and small
Flexible by nature
High level of enthusiasm, personal sense of urgency and capacity to overcome obstacles
Qualifications:
5+ years of executive support
Bach
Fluent in Korean preferred but not required
Experience within Agency/Advertising or Consumer Products/Electronics related industries is preferred
Proficiency in MS Office Suite
Excellent written and verbal communication skills, including the ability to draft, edit, and proofread
presentation materials with precision
Sharp, highly intuitive, and able to anticipate up-to-the-minute needs
Highly collaborative and flexible to adapt to changes in schedule and procedure
Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment
Ability to work directly with senior staff in an honest and respectful manner
Proactive and responsive to feedback and redirection
Good judgment and discretion with highly confidential information
Location: Ridgefield Park, NJ, USA- 9:00 am - 6:00 pm Monday - Thursday. Friday Work from home 9:00 - 6:00 pm
Top Skills: Travel Arrangements, Calendaring, Administrative Support
This Executive Assistant will provide direct support to up to three executive leaders and staff. This candidate must
have exceptional organizational skills and be able to take a creative approach to problem-solving. You will oversee
complex calendars and schedules, book travel, submit expenses, prepare/edit meeting materials and PowerPoint
presentations, and manage fast-moving operations that require resourcefulness, excellent judgment and a sense of
urgency.
Duties and Responsibilities:
Manage an extremely active calendar of appointments; ensure that the executives stay on track during
their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
Work closely and effectively with the executive to keep them well informed of upcoming commitments and
responsibilities, following up appropriately
Prioritizing and managing multiple projects simultaneously, while following through on issues in a timely
manner
Coordinate and manage international and domestic travel; arrange detailed travel plans, itineraries, and
agendas; compile documents for travel-related meetings
Work on projects and scheduling coordination with team members from international offices; assist in
maintaining communication across all global offices
Coordinate onsite and offsite events for small and large groups (i.e. executive staff meetings, quarterly
team off sites, annual team summits)
Create and edit presentations, spreadsheets and other various documents
Coordinate weekly team updates and quarterly reviews
Effectively handle related activities and communications with a high degree of professionalism, accuracy
and confidentiality
Work independently on special assignments and projects
Exceptional Character:
Outstanding interpersonal and communication skills
Demonstrates discretion and confidentiality
Ability to work constructively with different personality styles
Ability to juggle numerous tasks and prioritize without direction
Outstanding attention to detail
Team oriented spirit, willing to pitch in and help when needed on projects both large and small
Flexible by nature
High level of enthusiasm, personal sense of urgency and capacity to overcome obstacles
Qualifications:
5+ years of executive support
Bach
Fluent in Korean preferred but not required
Experience within Agency/Advertising or Consumer Products/Electronics related industries is preferred
Proficiency in MS Office Suite
Excellent written and verbal communication skills, including the ability to draft, edit, and proofread
presentation materials with precision
Sharp, highly intuitive, and able to anticipate up-to-the-minute needs
Highly collaborative and flexible to adapt to changes in schedule and procedure
Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment
Ability to work directly with senior staff in an honest and respectful manner
Proactive and responsive to feedback and redirection
Good judgment and discretion with highly confidential information