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[Hybrid] Executive Administrative Assistant in Legal
Plano, TX · AdministrativeTop 3 Skills -
1. Processing invoices (comfortable with complex proprietary software);
2. Extracting and organizing data and information for reports and contract management system (proficient in Excel, reports are often financial in nature);
3. Handling common tasks for executives (booking travel, processing expenses, managing calendars, etc.).
Additional Comments from manager: Experience with legal team, legal matters, and invoices a plus; attention to detail is key; anticipating needs and working ahead is most welcome
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage ones time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
• 8-10 years’ experience required.
• Experience working with executives required.
This is not a remote position
1. Processing invoices (comfortable with complex proprietary software);
2. Extracting and organizing data and information for reports and contract management system (proficient in Excel, reports are often financial in nature);
3. Handling common tasks for executives (booking travel, processing expenses, managing calendars, etc.).
Additional Comments from manager: Experience with legal team, legal matters, and invoices a plus; attention to detail is key; anticipating needs and working ahead is most welcome
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage ones time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
• 8-10 years’ experience required.
• Experience working with executives required.
This is not a remote position