Top skills: Organization, communication and attention to detail

Schedule: Mon-Thur in office, Friday remote

Summary:
The main function of an administrative assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office and executives. This role requires support for three executives, two in Plano offices and one remote and a few of their key leaders.

Job Responsibilities:
• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.
• Make arrangements for travel, planning meetings, etc.
• Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
• Respond to request that come in for items like periodic organizational chart updates, seating charts, etc,

Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Strong ability to work independently and manage one’s time.
• Strong ability to keep information organized and confidential.
• Strong ability in event planning.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
• Ability to learn quickly various corporate systems needed to perform the responsibilities (e.g travel portal)

Education/Experience:
- 2 year degree or equivalent work experience
- 8-10 years’ experience required.
- Experience working with executives mandatory